Synchronise work with your office colleagues. Access the same files as them. Prevent double-saving. Make sure your files have multiple versions. Backup your files regularly. Use your phone, tablet, PC, laptop or TV. Collaborate anywhere, anytime.
VIEW DIFFERENT METHODS
Filesharing can be dangerous if done incorrectly. Here are some methods that can be employed to suit your business’s needs.
Highest file security. Files are isolated only to specific computers in a network, and servers are hosted in your office. Not very cost efficient, but has the highest security configurations.
Convenient and secure. You do not manage any hardware or software, and it’s configured to only allow your network to access the files. More cost efficient, and you have a solution without needing technical knowledge.
“Click & forget” style. File sending only. Send large files up to 10GB per file to your clients. Your clients can only see the files shared to them, and it can expire. Cost efficient. Great for agencies / designers / creative industry.
Simplest to start, but require a certain amount of configuration. Self-help. Easy to deploy, but not so easy to maintain long term. Can get expensive quickly. Dropbox, Google Drive, OneDrive or Box.com.
Filesharing networks can be used in a multitude of ways, and can be configured to suit most basic or advanced needs.
A law firm shares case folders with the client so that they may view it at any time. The firm limits it to view-only, non-downloadable, and allow access only the email account holder for the period of consultation.
The Doctor’s office segregates and shares private health reports and scanned images to his/her patient without needing them to bring any documents or files to the clinic during the visit.
Staff at the accounting firm uploads specific reports to a folder every week so that the client do not need to request for files, or to scan through his/her email inbox when they need to look for a report.
A tuition teacher or education staff uploads report cards, homework, resources or references to a specific folder that can be shared across parents / students, or privately with certain teachers / students / parents.
Design files and archived documents are stored digitally in an online repository, keeping them safe from fire, theft or any other forms of destruction. When needed, they can access the archive files at any time without paying full storage costs.
Mechanics or repair shops can keep an archive of services performed to a specific vehicle, and access it later at any point in time or share it with the customer. Can also set notifications for next service or when a product is available.
Property or insurance agents can configure files directly per folder for all their documents / images / videos and share it across multiple emails. Can also share link directly via Whatsapp / WeChat / Telegram.